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How to fill out the form t 7 sample filling. How to complete the vacation schedule? How to reflect last year

The vacation schedule is one of the most important local regulations of any organization. It is the responsibility of the employer to draw up a schedule for determining the priority of vacations for employees. Recall that this local act must be approved no later than December 17 (2 weeks before the end of the year). And do not forget about the new rules introduced by articles 185.1 and 262.2 of the Labor Code of the Russian Federation. A sample of filling out the vacation schedule for 2019 and step by step instructions for drafting and approval can be found in the article.

According to article 123 of the Labor Code of the Russian Federation, the schedule should be approved two weeks before the new year. In order not to make a mistake in filling out, we recommend that you focus on the vacation schedule for 2019 presented in the article (excel can be downloaded for free at the end of the article). Approving it during the last two weeks of December will be a violation of labor laws. Thus, in order to determine the terms of rest of employees for 2019, it must be approved no later than 12/17/2018.

There is a unified form T-7 “Vacation Schedule” (we will show a sample of the filling below), contained in the album of unified forms (Decree of the State Statistics Committee of the Russian Federation of 01/05/2004 No. 1). However, from 01/01/2013 these forms are not mandatory for use (clause 4, article 9 of law 402-FZ, information of the Ministry of Finance of Russia No. PZ-10/2012). Each enterprise can independently develop a primary organization with the obligatory inclusion in it of the details established by paragraph 2 of Art. 9 of Law No. 402-FZ.

The completed form can be approved by order of the head, but his signature in the “Approve” field of the T-7 form will be enough.

New in legislation!

We remind you that appeared in the Labor Code of the Russian Federation. In accordance with it, employees who have three or more children under 12 years of age are given the priority right to choose the time of rest. Therefore, before distributing vacation days for all employees, you need to ask when these privileged workers plan to rest.

In addition, additional days of rest appeared for employees to undergo medical examinations (for "ordinary" employees - 1 day every 3 years, for pre-pensioners - 2 days annually) ( Art. 185.1 of the Labor Code of the Russian Federation). Clinical examination schedules are determined by the Order of the Ministry of Health of Russia of October 26, 2017 N 869n. In 2019, citizens of 2001, 1998, 1995, 1992, 1989, 1986, 1983, 1980, 1977, 1974, 1971, 1968, 1965 have the right to undergo medical examination. So far, there are no clear departmental instructions as to whether these days should be included in the vacation schedule for 2019, but this circumstance must be taken into account.

Fill in the chart step by step

The form must be approved with columns 1-6 completed. Consider how to draw up a vacation schedule for 2019 (we will consider a sample filling step by step). For an example of filling, we use the unified form T-7 “Vacation Schedule” (the form, as already mentioned, was taken from the album of unified forms). But you can also use the vacation schedule in Excel (the template for 2019 is given for download at the end of the article).

Step 1

Fill in the "Organization name" field. To do this, we prescribe the full name of the organization without abbreviations.

Step 2

If there is a trade union, fill in the field "Opinion of the elected trade union body": the date and the inscription "Taken into account" are put down. In the absence of such, it is indicated "The primary trade union organization has not been created (or is absent)".

Step 3

We assign a number to the document, the date of compilation, indicate for which year it is compiled.

Step 4

We fill in columns 1-6: the names of structural units, the title of the position, as well as the full name. we write employees without cutting. In the 5th column, the numbers indicate the duration in calendar days. In gr. 6 put the date on which it starts.

If the rest period is divided into several parts, each part is written on a separate line.

It is also possible to indicate the duration in column 6 instead of the start date.

The document is signed by the head of the personnel department.

We approve the schedule and familiarize employees with it

After filling in the considered fields and columns, it is necessary to approve the document. You can do this on the document form itself - the T-7 form contains a special field for approval. Or you can issue an order approving the vacation schedule for 2019 (sample below).

This is how the order “Vacation schedule for 2019” may look like; the sample filling shown above is not unified, it can be drawn up in any form, but if you like our wording, then you can download the text of the order in word at the end of the article.

You can familiarize employees with it under the signature in a special statement. Also, for familiarization, it is possible to supplement the schedule with a column where employees will sign and put down the date of familiarization.

Columns 7-10 of the schedule are filled in manually during the year as employees actually go on vacation. If there have been changes and the rest time is not provided when it was planned, column 8 indicates the reason for the transfer - the details of the transfer order or the employee's statement. Column 9 indicates the planned start date of the holiday.

Gr. 10 "Note" is filled in if there are necessary notes, for example, you can indicate the reason for the postponement of the holiday (at the request of the employee, another reason), the grounds for recall, etc.

So, we examined step by step how to fill out a vacation schedule form for 2019; You can download a sample for free for use in your work below.

Storage periods and liability for lack of

The schedule (original) is usually stored in the personnel department for one year (paragraph 693 of Order No. 558 of August 25, 2010). The storage period is calculated from January 1 of the year following the year of the end of its record keeping. So, it is stored until 12/31/2019.

For the lack of a document, the perpetrator may be held liable under Art. 5.27 of the Code of Administrative Offenses of the Russian Federation in the form of a fine:

for officials - from 1000 to 5000 rubles;
for legal entities - from 30,000 to 50,000 rubles.

It is also possible for legal entities to suspend activities for up to 90 days.

Vacation schedule - the rules for compiling this document are of great importance for both parties involved in an employment relationship. A timely and correctly drawn up schedule allows you to build long-term plans and determine upcoming expenses. How to arrange it correctly is described in the proposed material.

How and when to schedule vacations for next year

The answer to the question of when the vacation schedule for the next year is drawn up is given in Art. 123 of the Labor Code of the Russian Federation: it must be fully executed no later than 2 weeks before the start of the new calendar year .

According to the rules for scheduling vacations, when developing a draft schedule, you need to take into account:

the need to obtain information about the desired vacation time from all members of the workforce;
the time it takes to adopt a local regulatory act in accordance with Art. 372 of the Labor Code of the Russian Federation.

Project development usually begins with the issuance of an order for the enterprise, obliging to prepare a schedule in the T-7 form. The order is drawn up in free form, but it indicates the persons responsible for the development (usually a specialist or head of personnel). The order may contain additional instructions, for example, on the possibility / need to provide additional vacation periods to some employees.

The way the vacation schedule is drawn up is defined in Art. 372 of the Labor Code of the Russian Federation:

Having developed the primary project and justification, the employer must send it to the trade union body.
The latter will have 5 days to accept and send his reasoned opinion.
In case of disagreement between the parties to the social partnership, it is possible to dispute the schedule in the manner provided for in ch. 4, 5 art. 372 of the Labor Code of the Russian Federation.

It is important to ensure that each employee is familiar with the schedule as a local regulatory legal act. Acquaintance is confirmed by the personal signature of each employee. The significance of this stage can be traced on the example of the appeal ruling of the Sverdlovsk Regional Court dated March 16, 2017 in case No. 33-3957/2017.

The vacation schedule is mandatory for both the employee and the employer. The information contained in it can be divided into 2 groups:

information about the employer and agreement with the trade union body;
information about the employee and the period of vacation.

The 1st group includes:

the name of the employer;
the opinion of the trade union body and the date of its adoption;
registration data of the document;
details of the person who approved the schedule and the date of approval.

The 2nd group includes:

the name of the structural unit where the employee works;
Full name of the employee;
the position of the employee;
employee's payroll number;
the number of calendar days of vacation, taking into account the right to divide it, provided that one of the parts lasts at least 14 calendar days;
planned and actual start date of the vacation;
information about the transfer of vacation;
notes (in this column you can indicate, for example, the grounds for transferring the vacation).

The document may contain a separate column for the signature of each employee on familiarization with it. In the absence of such a column, the fact of familiarization can be recorded in a special journal.

The schedule is signed by the head of the personnel service and approved by the head of the organization.

IMPORTANT! During the year, new employees who acquire the right to leave can be hired. In this case, you can supplement the schedule. How to do this is described in the article.How to make changes to the vacation schedule? .

However, you can not adjust the schedule by providing leave at the request of a new employee.

What you need to consider in order to properly schedule

Speaking about how to draw up a vacation schedule, it is important to remember that it is imperative to take into account not only general, but also special legal requirements in terms of such points as:

The choice of vacation time (for example, articles 267, 286 of the Labor Code of the Russian Federation, clause 15, article 2 of the law “On social guarantees for citizens exposed to radiation ...” dated 10.01.2002 No. 2-FZ, clause 1, part 1, article 23 Law “On blood donation…” dated 20.07.2012 No. 125-FZ, clause 7.1 of the Basic provisions on the rotational method of organizing work, approved by the Decree of the State Committee for Labor of the USSR, the secretariat of the All-Union Central Council of Trade Unions, the Ministry of Health of the USSR dated 31.12.1987 No. 794 / 33-82, etc. .).
The emergence of the right to leave (part 3 of article 122 of the Labor Code of the Russian Federation).
An increase in the duration of the annual basic leave or the availability of the right to additional annual leave for certain categories of employees, depending on:
- from a certain profession (teachers, heads of educational organizations in accordance with Article 334 of the Labor Code of the Russian Federation, etc.);
- peculiarities of labor (workers in hazardous work, with an irregular schedule, articles 117-119 of the Labor Code of the Russian Federation, etc.);
- belonging to a social category requiring special protection (underage workers in accordance with Art. 267, etc.).
A special procedure for calculating leave for seasonal workers (Article 295 of the Labor Code of the Russian Federation), with a rotational method (the aforementioned paragraph 7.1 of the Basic Provisions on the rotational method of organizing work).

Possible features of specifying vacation periods in the schedule

When drawing up the schedule, the employer and employee have the right to agree on the division of the vacation period into parts. At the same time, the limitations of Art. 125 of the Labor Code of the Russian Federation that at least one part of the vacation must be no shorter than 14 days.

The parties may agree to replace part of the vacation with monetary compensation, but taking into account the requirements of Art. 126 of the Labor Code of the Russian Federation:

Only part of the annual leave exceeding 28 days can be replaced by compensation.
Vacation cannot be replaced by compensation:

pregnant employees;
underage workers;
additional paid to employees working in harmful or dangerous conditions (except for compensation upon dismissal).

In the cases provided for by Art. 124 of the Labor Code of the Russian Federation, the parties may agree to postpone the vacation for the next year.

Speaking about how to draw up a vacation schedule correctly, it is worth noting that it is advisable to write down each vacation as accurately as possible for each employee, trying to indicate not only the month, but also the dates.

Labor legislation does not restrict the parties to an employment contract in choosing a method for determining the vacation period. However, it should be borne in mind that if only the month is indicated in the schedule, then:

the employer will have to independently determine the start of the vacation in advance and notify the employee about it no later than 2 weeks in advance;
there is a risk of a dispute with the employee when granting the vacation planned for conditional July in late July - early August, etc.

If the date is specified in the schedule, then there will be no need to additionally agree on it before the vacation.

Is there a sample of filling out the schedule in 2018 - 2019 and where to download it

Form T-7 for scheduling vacations was approved by the State Statistics Committee in resolution No. 1 dated 01/05/2004. However, there is no need to follow it exactly, since this resolution is considered a recommendatory act from 01/01/2013: you can modify the form to the most convenient sample or draw up completely your choice. In order to get an approximate sample of filling out the vacation schedule in the T-7 form, it is enough to enter all the necessary data in accordance with the actual composition of the organization's workforce and save it.

At the end of the year, when it becomes necessary to draw up a new schedule, it will be enough to enter up-to-date data into the sample for filling out the vacation schedule, taking into account changes in the staffing table, the wishes of employees and priority rights determined by current legislation.

With the subsequent use of the sample for filling out the vacation schedule for 2018 - 2019, it is extremely important to pay attention to changes that could occur in the legal status of employees for Last year. For example, one of the employees could acquire a priority right to choose the time of vacation due to the spouse leaving on maternity leave in accordance with Art. 123 of the Labor Code of the Russian Federation.

You can download a sample of filling out the vacation schedule in 2018 - 2019 at the link: A sample of filling out a vacation schedule in 2018 - 2019 year.

The vacation schedule is kept for at least 1 year in accordance with clause 693 of the List of typical administrative archival documents ..., approved. by order of the Ministry of Culture of Russia dated August 25, 2010 No. 558. Moreover, it is necessary to comply with the rule on the confidentiality of personal data (Article 7 of the Law “On Personal Data” dated July 27, 2006 No. 152-FZ).

So, planning vacation periods is a mandatory annual procedure, and using a sample for filling out a vacation schedule in 2018-2019 can help optimize this work. The commonly used form of the T-7 schedule can be adjusted to the needs of the employer or replaced by him with a form of his own authorship.

The vacation schedule is an important and absolutely necessary document. Believe me, the GIT inspector, having come with a check of compliance with the right of employees to rest, will first of all ask for a vacation schedule. And it's good if you have an ideal document - both in form and content ... The law contains a strict rule - the schedule must be approved no later than two weeks before the new year. But before that, you need to collect all the necessary information, draw up a draft document, take into account the opinion of the trade union. All this takes time, which means that you need to start preparing a vacation schedule now. And we will help you with this.

The order of granting paid vacations is determined annually in accordance with the vacation schedule ( Part 1 Art. 123 of the Labor Code of the Russian Federation, hereinafter referred to as the Labor Code of the Russian Federation). The schedule is approved by the employer, taking into account the opinion of the elected body of the primary trade union organization no later than two weeks before the start of the calendar year in the manner prescribed by Art. 372 of the Labor Code of the Russian Federation for the adoption of local regulations. To reflect information about the time of distribution of annual paid holidays of employees for a calendar year by months, a unified form No. T-7 is used.

The time the personnel officer works on the draft vacation schedule depends on the number of employees of the company, as well as on how the process of preparing this document is organized in it.

YOU SHOULD KNOW THIS

The vacation schedule is signed by the head of the personnel service, which means that it is the employees of the personnel department who are responsible for the preparation and execution of this document

Instructions for the application and filling out forms of primary accounting documentation for accounting for labor and its payment ( ) contain the rule: when drawing up the vacation schedule, the provisions of the current legislation, the specifics of the organization's activities and the wishes of employees are taken into account.

What can be attributed to the provisions of the current legislation that must be taken into account when drawing up a vacation schedule?

These are, of course, the rules that determine the rules for granting leave:

1. General rules for granting leave. Thus, paid leave must be provided to the employee annually. Leave for the second and subsequent years of work may be granted at any time of the working year in accordance with the order of granting annual paid leaves established by the employer.

2. Rules for calculating the duration of vacation. The duration of the annual basic and additional paid holidays of employees is calculated in calendar days and is not limited to a maximum limit. Non-working holidays falling on the period of paid vacation are not included in the number of calendar days of vacation. When calculating the total duration of annual paid leave, additional paid leaves are added to the annual basic paid leave. You can find expert articles on any types of additional paid leave in the Electronic HR System.

3. Features of the use of leave by individual categories. In cases specified by the Labor Code of the Russian Federation or other federal law, leave is granted to individual employees subject to special rules. For example, employees under the age of 18 have the right to use vacation at a time convenient for them ( Art. 267 of the Labor Code of the Russian Federation).

For a table of features of the use of vacation by certain categories of workers, see.

4. Special vacation duration. Individual employees are provided with extended basic and additional holidays in accordance with the law.

IN THE SAME TIME...

In fact, the vacation schedule can be drawn up and approved by the employer, especially if the organization does not have a trade union, whose opinion should be taken into account when approving the document.

However, in order to balance the interests of the parties to the employment contract, it is desirable that employees have the opportunity to take part in the planning of their holidays.

In practice, most often all interested parties, including employees, their immediate supervisors, heads of structural divisions, and the personnel department, participate in drawing up the vacation schedule. Information about the desired time for the use of vacations by employees enters the personnel service in various ways.

In some companies, the heads of structural divisions compile a list of planned vacation dates for the employees of the division and coordinate them with the employees. Then the list is drawn up (for example, a memorandum) and transferred to the personnel department.

All the wishes of employees, formalized in one way or another, are analyzed by employees of the personnel service and adjusted taking into account the provisions of the law and the specifics of the organization's activities. And for each employee, it is necessary to take into account his individual characteristics of the use of vacation (duration of vacation, current working year, duration of vacation used for previous periods, etc.).

At the same time, the employer organizes the preparation of the schedule at its discretion. If the procedure, deadlines, employees responsible for drawing up and arranging the schedule are fixed in a local regulatory act, there will be no need to organize work on vacation planning every year.

For example, employees under the age of 18 are entitled to an annual basic paid leave of 31 calendar days. Employees with irregular working hours annually receive additional paid leave of at least 3 calendar days.

5. Features of granting leave to individual employees. Exceptions to the general rules for the provision and use of leave by employees are provided for by law and must be taken into account when drawing up the schedule.

EXAMPLE

For example, an employee may not use all or part of the vacation for the previous working year, which means that this vacation (part of the vacation) must be provided to him in the next working year, which should be reflected in the vacation schedule.

Further, when drawing up the vacation schedule, the specifics of the employer's activities are taken into account in such a way that the use of vacation by employees does not affect the normal course of the organization's work. Here it is desirable to take into account the interchangeability of employees, work plans for the next calendar year, the scope of the organization.

EXAMPLE

For example, in educational institutions, due to the specifics of the educational process, vacations are provided to all employees in the summer months (after the end of the next school year until the next one).

Define the procedure, deadlines and persons responsible for scheduling vacations in a local regulation, for example, in the instructions for personnel records management

With regard to taking into account the wishes of employees, the law does not provide for a rule that the order of vacations is determined by agreement of the parties. Consideration of wishes is a recommendation, but in fact the vacation schedule is approved by the employer, taking into account the opinion of the trade union committee.

Changing the vacation schedule

If the employee is hired after the employer has approved the vacation schedule, then there is no need to make changes and additions to it.
In the first working year, leave is granted to the employee in the period specified by him in the application, but subject to one condition - six months of continuous work with the employer must expire. At the same time, employees who use vacation in the first working year not according to the vacation schedule, but according to applications, will be included in the schedule for the next calendar year.

Form T-7

To reflect information about the time of distribution of annual paid holidays of employees for a calendar year by months, a unified form No. T-7 is used ( approved Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1 "On approval of unified forms of primary accounting documentation for accounting for labor and its payment") (example 2).

Structural units;
positions (specialties, professions) according to the staff list;
last names, first names, patronymics and personnel numbers of employees;
the number of calendar days of planned vacation;
planned and actual vacation dates;
information about the transfer of vacation (grounds and dates of the proposed vacation).

Registration of the vacation schedule by entering this information is not limited.

When drawing up documents, the details are grouped within three main parts of the document: header, content and design.

Let's take a look at each item in more detail.

Part 1. Heading. This is the beginning of the document, which contains information about the organization (the author of the document) and primary data about the document.

1. Name of organization

The name of the organization is indicated in all its official documents, including in the vacation schedule, in full accordance with the name enshrined in the constituent documents, including the abbreviated name and the name on foreign language(if any).

If there is an abbreviated name of the organization, the full name is indicated first, and then, below or behind it, the abbreviated name (in brackets).

2. Form code according to OKUD

This requisite is affixed only on documents that have a unified form, and the name of which is contained in the All-Russian Classifier of Management Documents (OKUD).

3. Organization code

The organization code is affixed according to the All-Russian Classifier of Enterprises and Organizations (OKPO) and includes 8 characters.

The vacation schedule is consolidated, it reflects information about the time of distribution of annual paid vacations for employees of all structural divisions for a calendar year by months.

The graph is compiled in the form of a table consisting of ten columns. When drawing up a vacation schedule, only columns 1-6 of the table are filled out. Let's see how each column of the vacation schedule should be filled out.

4. Structural unit

This column of the vacation schedule table indicates the structural divisions available in the organization (if such a structural division is provided for in the company).

The names of structural units are indicated according to one of the following options:
Option 1. In alphabetical order;
Option 2. According to the degree of functional significance;
Option 3. In descending order of staffing;
Option 4. In accordance with the classifier of structural units approved by the employer.

The names of structural units are indicated without abbreviations, in full accordance with the internal division adopted in the organization, in the nominative case, in the singular.

If the company does not have an internal division, this column of the vacation schedule table is not filled in (you can put dashes in it).

5. Position (specialty, profession) according to the staffing table

This column of the vacation schedule is usually filled

goes in the following order:
job titles are grouped into categories and given in order of their importance (from the head of the structural unit to the technical executor);
Occupations are usually listed in alphabetical order.

YOU SHOULD KNOW THIS

When calculating the total duration of annual paid leave, additional holidays are added to the main vacation.

In practice, the names of positions (professions, specialties) can be indicated in the schedule and in the order of priority for granting holidays. Many personnel officers prefer this filling in column 2 of the table, since it allows you to visually display the order in which vacations are granted to employees.

The names of positions (professions, specialties) are transferred without abbreviations from the staff list and are indicated in the nominative case, in the singular.

6. Surname, name, patronymic

Surnames, first names and patronymics of employees are indicated in column 3 of the vacation schedule table in accordance with personal cards of employees or other personnel records.

7. Personnel number

The payroll numbers of employees are indicated in the vacation schedule.

A personnel number is assigned to each employee upon hiring him for the purposes of time accounting of the working time actually used by him.

8. Vacation. Number of calendar days

This column of the vacation schedule table indicates the total number of calendar days of annual paid leave provided to the employee.

The duration of the vacation of each employee is determined on the basis of the terms of employment contracts, on the basis of data from personal cards of employees and other accounting documents.

As a general rule, the duration of the annual basic paid leave is 28 calendar days (Article 115 of the Labor Code of the Russian Federation). Longer basic leave is provided to certain categories of employees in accordance with the Labor Code of the Russian Federation and certain federal laws (see the summary table of employees who are entitled to extended basic holidays on the portal).

Some employees are required by law to be granted additional paid leave (see the portal for a summary table of employees who are granted additional paid leave).)

The total duration of the vacation due to each employee is calculated by adding the duration of the annual basic and all additional paid holidays.

A certain total duration of annual paid leave is indicated in the vacation schedule without division into main and additional paid holidays.

EXAMPLE

For example, the positions of the head of the personnel department and the personnel inspector are included in the list of positions with irregular working hours approved by the employer. The regime of irregular working hours is also enshrined in the employment contracts of these employees.

The collective agreement in force with the employer provides for the provision of additional leave to employees with irregular working hours, the duration of which depends on the position held by the employee. Thus, the heads of structural subdivisions who have irregular working hours are provided with an additional paid leave of 4 calendar days. Other employees - 3 calendar days.

Thus, the total duration of paid leave granted to the head of the personnel department will be 32 calendar days (28 days of annual basic paid leave + 4 calendar days of additional paid leave). The duration of the vacation of the HR inspector will be equal to 31 calendar days.

Please note that in the vacation schedule it is impossible to fix the division of the vacation into parts. This is due to the fact that, in accordance with Art. 125 of the Labor Code of the Russian Federation, the division of vacation is the subject of an agreement between the parties to the employment contract. The vacation schedule is a local normative act, in the preparation and approval of which the wishes of employees may not be taken into account at all. And since the provision of vacation in parts is an exception to general rule, then you should not pin such an exception locally.

9. Vacation. Scheduled vacation date

In this column of the vacation schedule table, the planned calendar vacation dates are indicated.

EXAMPLE

For example, the vacation schedule is scheduled to provide leave to the head of the personnel department in August 2011. From August 8 to September 4, he will be granted the annual basic paid leave. From September 5 to September 8, 2011 - additional paid leave for irregular working hours. A total vacation of 32 calendar days will be granted from August 8 to September 8, 2011. The Human Resources Inspector is scheduled to leave in July 2011. From July 1 to July 28, 2011, the employee will be granted basic annual paid leave, from July 29 to July 31, 2011 g. - additional paid leave for irregular working hours. A total leave of 31 calendar days will be granted from July 1 to July 31, 2011

In practice, the question often arises - is it possible to indicate in this column of the table not specific dates, but the calendar month in which the employee will be granted leave?

The Guidelines for the Application and Completion of Forms of Primary Accounting Documentation state that the unified form No. T-7 is used to reflect information about the time of distribution of annual paid holidays for a calendar year by months. At the same time, in the most unified form No. T-7, in columns 6 and 7, it is required to indicate the planned and actual dates. The requisite "Date", as a rule, contains three elements put down in a certain sequence: day, month, year. Thus, from the content of the Instructions and the names of the columns of the vacation schedule table, it is impossible to draw an unambiguous conclusion about whether it is possible to indicate only the calendar month when planning a vacation. Therefore, both planning options are used in practice.

Do not forget that the employer must comply with the procedure for granting leave provided by law. So, the employee must be notified against signature of the start time of the vacation no later than two weeks before it starts ( Part 3 Art. 123 Labor Code of the Russian Federation). The beginning of the vacation is determined by the vacation schedule. And if calendar dates are not provided for in the schedule, it will be difficult for the employer to fulfill the obligation to warn the employee about the start of the vacation.

IT IS FORBIDDEN!

"Break" in the vacation schedule annual paid leave into basic and additional, as well as fix the provision of leave in installments

We recommend that you indicate in column 6 of the table the exact date of the vacation in order to facilitate the registration of the granting of leave to the employee. If the vacation schedule does not indicate a specific calendar date for the start of the vacation, then in order to draw up the necessary documents (an order to grant a vacation, a note-calculation), the employee must write an application for vacation each time. In practice, quite often there is a situation where employees refuse to use vacation for several working years in a row. Meanwhile, the responsibility for not granting leave in any case lies with the employer. In such situations, by planning the exact dates for the start of the vacation in the vacation schedule, you have the opportunity to “force” send the employee on vacation by fulfilling the requirements of Part 3 of Art. 123 of the Labor Code of the Russian Federation and notifying the employee of the start time of the leave against signature no later than two weeks before it starts.

Part 3. Decorating. It contains details confirming the authenticity of our document and the accuracy of the information contained in it.

When planning a vacation for employees, fix specific calendar dates for its provision in the schedule

10. Opinion of the elected trade union body

If the organization has a trade union, then the vacation schedule is approved taking into account the opinion of the trade union committee in accordance with the procedure established in Art. 372 of the Labor Code of the Russian Federation. To do this, before approving the vacation schedule, the draft document and the rationale for it should be sent to the trade union committee ( Part 1 Art. 372 of the Labor Code of the Russian Federation). The draft vacation schedule is a unified form No. T-7 filled out in accordance with all the rules, not signed by the head of the personnel department.

The trade union committee, no later than 5 working days from the date of receipt of the draft vacation schedule, sends a reasoned opinion on the draft in writing. After receiving this document, a note is made on the vacation schedule that the opinion of the trade union committee is taken into account when planning vacations.

This requisite is not filled in if the organization does not have a trade union, and also if the trade union committee has not submitted a reasoned opinion on the draft vacation schedule within the specified time frame.

11. Date of compilation

This requisite allows you to establish when the personnel service began work on determining the order of vacations. Therefore, this column contains the date of the first draft of the consolidated vacation schedule.

The date is digitalized in Arabic numerals in the following sequence: day, month, year. The day and month are fixed by two pairs of Arabic numerals separated by a dot; year - four Arabic numerals.

The vacation schedule is drawn up for the upcoming calendar year, starting on January 1 and ending on December 31. In this column of the unified form, the next year is affixed.

13. Signature of the head of personnel service

The vacation schedule must be signed by the head of the personnel service.

14. Approval stamp

The vacation schedule is approved by the head of the organization or a person authorized by him. The requisite "Approval stamp" contains the word "APPROVE", the name of the position of the person who approved the document, a personal signature, its transcript and the date of approval.

15. Document number

The unified form of the vacation schedule contains the column "Document number". The vacation schedule is a local regulation issued once a year in one copy, therefore, in practice, this document is assigned the number 1.

Familiarization of employees with the vacation schedule

Part 2 Art. 22 of the Labor Code of the Russian Federation provides for the obligation of the employer to acquaint the employee against signature with the adopted local regulations that are directly related to their work activity. The form for familiarizing employees with the vacation schedule is not provided for by regulatory acts, the unified form No. T-7 does not contain a special column for issuing visas for familiarizing employees with the schedule. Therefore, there are several options for familiarizing employees with this document, the choice is up to the employer.

Option 1. Use a special accounting form for familiarization, for example, the Journal for familiarizing employees with the vacation schedule. Such a magazine is very convenient, because it can be used for several years.

Option 2. Supplement the unified form of the vacation schedule with a column for issuing visas to familiarize employees with the schedule. Such changes must be formalized by order of the employer (example 1).

After the issuance of such an order, the unified form of the vacation schedule used by the personnel department for drawing up the schedule is supplemented by a special column designed to put a mark on familiarization with the schedule of the organization's employees. After the approval of the schedule by the head of the organization, the personnel service introduces all employees of the organization to the schedule against signature, while familiarization visas are issued on the schedule itself (example 2).

Vacation schedule storage

The vacation schedule is stored, as a rule, in the personnel department of the organization. Extracts from the schedule can be sent to the relevant structural units.

During the calendar year, the person responsible for maintaining the vacation schedule fills out columns 7-10 of the schedule table, entering information about the actual date of the vacation, transferring the vacation, and also making the necessary notes.

The period of storage of the vacation schedule is one year ( Art. 693 sect. 8 of the List of standard management documents generated in the activities of state bodies, local governments and organizations, indicating the periods of storage, approved. by order of the Ministry of Culture of Russia dated August 25, 2010 No. 558).

Download a blank form of the vacation schedule form No. T-7

Order to supplement the unified form No. T-7 with column 11

Vacation schedule (form No. T-7) (sample)

Magazine: Everything for the personnel officer, Year: 2010, Issue: No. 5

Vacation schedule is a table that contains information on the dates of granting annual paid leave to employees of the structural divisions of the organization.

How to make a vacation schedule

When drawing up a vacation schedule, it must be taken into account that, according to the labor legislation of the Russian Federation, the duration of the annual paid vacation is 28 calendar days. The employee has the right to use it after 6 months of continuous work in this organization. The duration of annual paid leave may be increased due to unused vacation days in the past year or due to additional paid vacations for certain categories of employees.

The vacation schedule is drawn up by an employee of the personnel service annually no later than two weeks before the new calendar year and is approved by the director of the enterprise or an authorized person, certified by the signature of the head of the personnel service, taking into account the opinion of the elected trade union body (if any). Thus, the vacation schedule for 2013 must be approved no later than December 17, 2012.

As a vacation schedule form, a unified form No. T-7 is used, approved by the Decree of the State Statistics Committee of the Russian Federation of 01/05/2004 No. 1.

At the planning stage, before the start of the calendar year, only 1-6 columns of the vacation schedule table are filled in: the structural unit in which the employee works, his position on the staffing table, full name, employee personnel number (if any), the number of calendar days of vacation and the planned date vacation start.

The employee must be familiarized with the vacation schedule against signature no later than two weeks before it begins. You can add column 11 to the table for the lists of employees, or draw up a familiarization sheet in any form and attach it to the vacation schedule.

If the employee is not satisfied with the start date of the vacation or he wants to break it into parts, the employee can write an application to postpone the vacation and sign it with the manager. On its basis, an order is issued and adjustments are made to the vacation schedule. Also, the vacation date may change at the initiative of the head in connection with the production need. In this case, an order is issued to postpone the vacation and changes in the vacation schedule are also displayed.

Columns 7-10 are filled in as employees go on vacation during the year.
The 7th column indicates the actual start date of the vacation (it may coincide with the planned one or differ if circumstances change and the vacation is postponed).
The 8th column contains information about the document - the basis for the transfer of vacation (statement or order of the head).
The 9th column indicates the date of the proposed postponed vacation.
The 10th column of the vacation schedule contains a description of the reason for not providing, postponing or extending the vacation.

As a form for writing a vacation schedule, the standardized form No. T-7, adopted by a resolution of the State Statistics Committee of the Russian Federation, is used. The completed schedule is signed by the heads of the personnel department and structural divisions and confirmed by the head of the enterprise or other authorized person.
The above schedule reflects the following types of holidays:

annual leave;
paid annual leave (additional);
unused holidays.

employee illness;
performance by the employee of state duties on vacation, providing for release from work;
untimely paid vacation pay;
untimely notified employee about the start of the vacation.

part-time workers whose vacation dates are synchronized with the terms of vacation at the main place of work (Article 286 of the Labor Code of the Russian Federation);
minors (according to Article 267 of the Labor Code of the Russian Federation, employees under the age of 18 have the right not only to transfer days of rest to a time convenient for them, but also to increase its duration - at least up to 31 calendar days);
women immediately before going on maternity leave or immediately after it (Article 122 and Article 260 of the Labor Code of the Russian Federation), as well as men whose wives are on “decree” (Article 123 of the Labor Code of the Russian Federation);
employees who have adopted children under the age of three months (Article 122 of the Labor Code of the Russian Federation); wives and husbands of military personnel (have the right to go on vacation outside the schedule at the same time as their spouses in accordance with Article 11 federal law No. 76-FZ of May 27, 1997);
war invalids and combat veterans (articles 14-19 of federal law No. 5-FZ of 01/12/1995);
"Chernobyl" - persons exposed to radiation during the disaster at the Chernobyl nuclear power plant (law of the Russian Federation No. 1244-1 of 05/15/1991)

Cancellation of scheduled leave

Can an employee refuse leave? According to Article 122 of the Labor Code of the Russian Federation, the employer is obliged to provide leave to the employee annually and the employee cannot refuse it. Vacation transfer is described in the previous chapter.

The period of storage of the vacation schedule in the organization

The period of storage of the vacation schedule is one year from the date of its end (clause 693 of the List of typical managerial archival documents generated in the course of the activities of state bodies, local governments and organizations, indicating the storage periods, approved by Order of the Ministry of Culture dated August 25, 2010 N 558)